Portalvision Exposition System is a project management system, facilitating the communication and collaboration among contractors, exhibitiors, organizers as well as the community anytime and anywhere.

OVERVIEW

Portalvision Exposition System is a reliable, web-based solution that fulfills the needs of exhibition organizers in a more efficient and convenient way.

From basic registration, rule and regulation notification, to equipment booking and summarized reports, Portalvision Exposition System coordinates all the sophisticated processes into an integrated system. Graphic design and modules are tailor-made to meet the objective of an event. Preparing an exposition is no more a headache.

FEATURES & BENEFITS

Ease Communication

24-hour service is no longer a falsehood. All parties are able to arrange, reserve and cancel services whenever they make decision.  Commands and information can be checked.  This makes preparation more efficient.

Save Cost

All procedures are automated by computer system.  For instance, furniture rental order will be directly linked to the corresponding provider.  Guest reservation can also be amended with immediate result notification.  Workload of organizers, particularly the paper works and data entry is greatly reduced.

Simplify Administration

Only the most updated information is shown on screen.  Statistics and charts are always available.  Organizers can check the processes easily and manage events systematically.  Web based system requires less or even no training for administrators.

Increase flexibility with modular solutions

Portalvision Exposition System??s modular architecture enables tailoring of solution to meet different needs of clients.  It can be adapted to any unique environment based on its open design and our professional services.

FUNCTIONAL MODULES

•        Exhibitor

Online Registration (Module ID: OR)

Any company confirms to be an exhibitor has to fill an online application form.  Login name and password will be provided.  Afterwards, the registered company will choose a booth at its first login.

Rules and Regulations (Module ID: RR)

Rules and regulations are provided.  Emails will be sent to each exhibitor when there are changes.  A chat room or bulletin board can be set up for Q&A among exhibitors and contractor.  This provides a platform for communications and avoids any misunderstandings.

Equipment Booking (Module ID: EB)

Equipment like furniture and AV system can be booked through the portal.  Orders will be directly sent to suppliers so as to fasten communication.  Reports and summary of equipment can be generated for each supplier.

Summarized Report (Module ID: SR)

Instant reports are available.  Exhibitors can view the e-exhibition map, location of other exhibitors, entrance and exit to have geographic research.  Booked equipment can be listed to check whether extra booking is necessary.

Floor Plan (Module ID: FP)

A simulated floor plan is displayed for exhibitors to reserve the available venues during registration.  Visitors can also check the information of exhibitors and exhibitions by clicking the floor plan. This helps attract any interested parties.

Drag and Drop (Module ID: DD)

Exhibitors can use the 'drag and drop' method to allocate equipment in the simulated floor plan in order to have better arrangement.

•        Contractor

Management Report (Module ID: MR)

Contractor can summarize the details of an event.  Reports of booth booking can be shown geographically.  A table of total booked equipment, total revenue, expense and so on could be computed upon request.

Information Announcement (Module ID: IA)

Announcement is eased by being made through notification on web or email delivery.  Faxes and phones for notification will be recorded as history.

Print Version (Module ID: PV)

To make it more convenient for some contractors who need to print out any reports or forms for records, print version documents are generated so that contractors do not need to re-enter any data.

•        Visitor

Event Portal (Module ID: EP)

Visitors can see the updated name list and nature exhibitors, objectives of events and other details like date, time and venue. The site can also be used as promotion.

Newsletter (Module ID: NS)

Newsletters will be distributed to visitors after they have inputted their e-mail addresses during registration.  This would further impress visitors about any events and attract them to join.

E-appointment (Module ID: EA)

Visitors can make online appointments to meet their targeted exhibitors.  This guarantees their privileges to contact the exhibitors.